Dear Community,

In mid-December, you will receive a mailed packet to include information about The Association's Annual Meeting, to be held on Thursday, January 16, 2025, 7:00 pm at the clubhouse.  

 

Why do we have an annual meeting?  

It's a rule in our bylaws!

 

What is the difference between a monthly HOA meeting and the annual meeting?

At monthly meetings we:

• discuss current/recent violations, maintenance issues, big projects and property sales in our community.

• review how expenses are tracking against our budget set at the annual meeting.

• discuss any planned social activities or pressing neighborhood/City of Columbus concerns.

 

At the annual meeting we:

• review the proposed budget for the next year and approve by vote

• vote/count the ballots for incoming trustees

• committee overview of the previous year

 

Why should I attend the annual meeting? 

• This is the best way to understand, from the start of the year, what anticipated expenses are, and how our budget is structured to cover these expenses. 

• The annual meeting is an opportunity to participate in the voting process for the trustees - who make decisions on behalf of the association.

 

What will the packet contain?

• An invitation to join the HOA at The Annual Meeting.

• Nomination forms/profiles for trustees submitted prior to December 1st.***

• Ballots to vote for incoming trustees + envelopes for returning the ballots.

 

Do you want to be considered for the board of trustees?

As you may know our board consists of 9 members.  Each year, 3 terms expire, necessitating in a continuous vote of 3 new members per year. Bringing new perspectives annually can help the board function with a community-centered mindset.  

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If you complete the attached form and forward to Chris Davis at Onyx Realty by (ADD DATE HERE - TBD), your nomination information will be included in the Annual Meeting packet mailed to residents in mid-December.

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ADD FORM HERE...

 

*** More about nominations:

• Per our bylaws, nominations may also be made from the floor of the annual meeting, and "write-ins" are accepted on the voting ballots.

• If you are planning to BRING your ballot, consider holding your vote until it is known if someone will be nominated on the floor.

 

I hope that you will consider adding your talents to the board of trustees, participating in the voting process and attending our next annual meeting in January!

 

Nicole Montoney

Rittenhouse Square Board President